RISK MANAGEMENT POLICIES AND PROCEDURES
Anchorage Youth Soccer Club (AYSC) Risk Management policies and procedures were established to be in alignment with the development of the US Youth Soccer Kidsafe Program established in May 2004. The establishment of the Kidsafe Program found in is US Youth Soccer Bylaw 501, Section 1(12) and involves the establishment of the risk management committee at the youth level. Bylaw 214, Section 2 of the Risk Management committee involves the development and implementation of the plan. The development of the US Youth Soccer risk management policy is designed to foster safe circumstances for every player who participates in any activity affiliated with US Youth Soccer. The program is intended to inform all coaches, administrators, volunteers, and employees of the risks connected with youth programs. Anchorage Youth Soccer Club has adopted these guidelines as well as developed more specific policies and procedures to better protect players, coaches, volunteers, and the Club.
RISK MANAGEMENT POLICIES
The development of the Anchorage Youth Soccer Club Risk Management is NOT meant to be “PUNITIVE”, but is designed to protect the coach and the players.
- Coaches should avoid being alone with a player in non-public settings.
- Coaches should avoid being alone with a player (who is not a family member) in any setting including a car. If two adults cannot be present, then ensure there are at least three people (including the coach) present.
- A coach should not stay in a hotel room with players unless one is their own child.
- At no time will a coach and/or team manager verbally abuse a player including humiliating, degrading, or threatening remarks.
- At no time will a coach physically abuse a player including striking, spanking, shaking, slapping, or manhandling.
- At no time will a coach sexually abuse a player including inappropriate sexual touching, exposure or conduct which creates a sexually hostile environment.
- Coaches are not to buy gifts or give money to individual players unless given to the entire team.
- Coaches are forbidden to use alcohol and tobacco products in the presence of players.
- Profanity, inappropriate jokes, sharing of intimate details of one’s personal life, and any kind of harassment in the presence of players or parents is prohibited.
- At out of town tournaments, a coach should avoid having people, that are not team related, staying with him or her. Unique circumstances need to be reviewed in advance.
- Parents, stepparents, and/or guardians of players ejected from games will require written notification by the head coach within 24 hours of the incident to the Technical Director and Club President. Such incidents will be investigated. Other incidents of inappropriate behavior by parents, stepparents, and/or guardians of players including fighting, physical violence, threats, and related activities at games or team functions will result in multi-game suspensions and / or expulsion from AYSC.
- Coaches and managers should not place personal information on an unsecured website involving a players home address, home phone number, e-mail address and related personal information. Recruiting information on the website should be directed to the attention of the specific team coach. Player profile information being disseminated to college coaches at state sanctioned and approved tournaments is acceptable.
- Document unusual situations, suspected abuse, and/or inappropriate conduct observations to the Technical Director and Club President immediately.
Severe Weather Policy
During any Anchorage Youth Soccer Club game, practice, scrimmage, clinic, or camp, when lightning is seen and within 30 seconds the clap of thunder is heard, the coach(s) or referees must suspend play immediately. All players, coaches, parents, and spectators are to leave the field for a safe location such as a car, or other lighting protected enclosures until it’s safe to return to the field. Thirty (30) minutes after this condition no longer exists, play may resume. In the event that thunder is heard nearby or approaching even though lighting is not visibly observed, coaches and/or referees are advised to suspend play. This requires judgment on the part of both coaches and referees to determine if a storm is approaching. Players, coaches, parents, and spectators traveling out of state for tournaments or league play should also abide by any weather policies set by the event guidelines.
The severe weather policy must be observed. In summary:
- Apply the 30-30 rule. When you see lightning, count the time until you hear thunder. If this time is 30 seconds or less, seek proper shelter. Wait 30 minutes or more after hearing thunder or seeing lightning before leaving shelter.
- When a field is evacuated for severe weather including lighting, do not stand outside of your vehicles or shelter areas. Even though the storm may diminish in intensity, there is still the presence of electricity in the atmosphere. Lighting can strike anywhere at any time.
- No place outside is safe near thunderstorms.
- Use solid enclosed substantial constructed building if possible. A structure with a solid metal roof and metal sides is a reasonable second choice.
- Avoid being at higher elevations, wide open areas, near trees.
Other types of severe weather include:
- Severe storms or tornadoes: Obey local rules and heed warnings (meaning that a severe storm or tornado has been sighted). Clear the field immediately and seek proper shelter.
- If there is hail, play must be stopped. Clear the field and seek proper shelter.
Communications available to identify severe weather:
- When severe weather is possible threat, local radar is now available on most cell phones as an aide for updated information.
- An Air Horn will be used to clear the complex when severe weather is approaching.
- An Air Horn will be used to allow all players/spectators & officials back onto the fields once severe weather has passed.
- Officials will determine when to cancel or resume play.
- If known in advance, severe weather updates and cancellations will be posted on the website and emailed out.
HEAT OR COLD
The environment should be monitored for both temperature and humidity prior to any activity. The environment should be checked an hour before a scheduled game and/or practice. If there is high or low temperatures and humidity present additional water breaks and rest breaks should be utilized. In a game situation, coaches should review this issue with the center referee prior to the start of the match to allow a water break during halves. The coach should adjust his substitution patterns to allow additional water and rest breaks.
GOAL SAFETY POLICY
There is an estimated 225,000 to 500,000 soccer goals in the U.S. A number of these goals are unsafe because they are unstable due to goals being not properly anchored or counter-balanced. The goal cross bars can injure or kill a youth player if the goal tips over or the cross bar comes loose causing head trauma. Most soccer goals weigh between 150 to 500 pounds. Movable goals pose an unnecessary risk of a tip-over to children or players who climb on the goals (or nets), hang from the cross bar, or strong winds causing the winds to tip over. Research has determined in the past 25 years almost 30 fatalities have occurred involving soccer goals and numerous individuals suffering injuries involving fallen goals being treated in emergency rooms. Most serious injuries and fatalities were the result of blunt trauma to the head, neck, chest, and limbs.
- AYSC recommends a minimum of two (2) sandbags located at the rear of the goal to ensure the goal is properly anchored or counter-balanced. If no sandbags are available, contact the Technical Director immediately to correct the problem.
- Goals without any anchors or counter-balance is not to be used for practice or games until the goal is properly secured.
- The AYSC coach and team manager should ensure players and non-players are not climbing on or hanging from the goals.
- If soccer goals are required to be moved, extreme caution should be exercised when moving goals and there is always adult supervision and / or assistance present.
WILD ANIMALS POLICY
If a large or dangerous wild animal ventures near or at the location of training or a game, players are to stop their activity and move away from the animal in a safe location until the animal has moved and gone from the playing area. If there is more than one wild animal, do not place yourself between them, keep a good distance from both and stay close to others. No wild animal shall be captured, pursued, or harassed. During a game situation, referees should be notified of the animal, and the coaches and referees should use discretion to determine further play.
AYSC makes every effort to meet The Privacy Act of 1974 as amended (http://www.justice.gov/opcl/1974privacyact-overview.htm) to establish a code of fair information practices that govern the collection, maintenance, use, and dissemination of personally identifiable information (PII) about individuals that is maintained in systems of records. All PII is destroyed when no longer needed.
RULES FOR FAIR PLAY
Anchorage Youth Soccer Club endorses the FIFA Code of Conduct rules for fair play:
• Play the game for the game’s sake.
• Be generous when you win.
• Be graceful when you lose.
• Be fair always no matter what the cost.
• Obey the laws of the game.
• Work for the good of your team.
• Accept the decisions of the officials with good grace.
• Believe in the honesty of your opponents.
• Conduct yourself with honor and dignity.
TEAM’S FIRST AID KIT
Each Anchorage Youth Soccer Club team is required to have a first aid kit at all games and practices. The team is responsible for having the kit available at those events. However a responsible volunteer parent may be designated for the kit. The contents of the medical bag should match the contents to the age and gender of your respective team. The stock contents should be ample enough to treat more than one player at a game or practice.
Our staff strives to provide a quality program that you can be happy with, but we are always looking for ways to better improve our programs. We also understand that situations change and that we cannot always accommodate everyone. In every program there is the initial setup and administration that takes place to make it successful and run smoothly. We also try to keep our costs down and affordable. For this reason, we have provided a refund policy below to help cover our overhead cost.
ACADEMY, COMPETITIVE, & TOPSOCCER
- Prior to the first day of the program: 100% Refunded
- First day to the fourth week (does not include pre-season): 50% Refunded
- Start of fifth week: 0% Refunded
FUTSAL & RECREATIONAL LEAGUES
- Prior to the deadline of the program: 100% Refunded
- Deadline to the first game: 50% Refunded
- Start of the first game: 0% Refunded
Please contact the Financial Manager if you choose to withdraw from a program. Extreme situations will be examined on a case-by-case basis.